Free Wedding Seating Plan Template: AI-Powered & Print-Ready
Updated April 2026 · Free for up to 20 guests · No card required
Stop wrestling with spreadsheet templates and sticky notes. SeatSorted is a free, AI-powered wedding seating plan template that generates an optimised table arrangement in minutes. Add your guests, tell the AI about relationships and constraints, and get a print-ready seating chart instantly.
See How It Works
Here is a preview of what SeatSorted generates for a 120-guest wedding
124
Guests
12
Tables
18
Dietary Needs
5
Conflicts Resolved
10 guests
10 guests
9 guests
10 guests
10 guests
10 guests
10 guests
8 guests
8 guests
10 guests
8 guests
10 guests
Why Use an AI Seating Plan Template?
Traditional seating plan templates, whether they are downloadable PDFs, Excel spreadsheets, or Canva designs, all share the same fundamental problem: they are static. You manually drag names around and hope you have not missed a conflict.
An AI-powered template like SeatSorted is different. It understands the relationships between your guests and actively optimises the arrangement. Here is what it handles that a static template cannot:
Relationship Mapping
Tell the AI who should sit together (couples, friend groups) and who should be kept apart (exes, feuding relatives). It factors all constraints simultaneously.
Dietary Grouping
Guests with special dietary needs are grouped intelligently to simplify service for your caterer. The AI generates a dietary report alongside the seating chart.
Conflict Detection
The AI warns you if constraints cannot all be satisfied and suggests the best compromise. No more discovering conflicts on the day.
One-Click Regeneration
Not happy with the arrangement? Adjust a constraint and regenerate. The AI recalculates everything instantly, something that takes hours manually.
What You Get (Free Tier)
- AI-generated seating arrangement for up to 20 guests
- Set relationships and constraints between guests
- Track dietary requirements per guest
- Print-ready seating chart
- Shareable link for your partner to review
- No account required to start, no card required
What You Get (Full Access -- £9.99 once)
- Everything in Free, plus:
- Unlimited guests (tested with 200+ guests)
- Full AI optimisation with advanced constraint handling
- Dietary report for caterers
- Individual place cards ready to print and cut
- A3 landscape seating chart for display
- Priority support via email
How to Use the Template
Getting started takes less than five minutes:
- Create your event -- name it, set the date, and choose your table layout (round tables, banquet, or mixed).
- Add your guests -- type them in one by one or import from a spreadsheet. For each guest, you can add dietary needs and notes.
- Set constraints -- tell the AI which guests should sit together and which should be kept apart. Mark couples, friend groups, and conflicts.
- Generate your plan -- hit the button and the AI creates an optimised arrangement in seconds.
- Review and adjust -- drag and drop guests to fine-tune if needed. The AI highlights any new conflicts created by your changes.
- Print and share -- export your seating chart, print place cards, and send a review link to your partner.
SeatSorted vs Other Seating Plan Templates
| Feature | SeatSorted | Spreadsheet | PDF Template |
|---|---|---|---|
| AI-powered placement | ✔ | ✖ | ✖ |
| Conflict detection | ✔ | ✖ | ✖ |
| Dietary tracking | ✔ | Manual | ✖ |
| Print-ready chart | ✔ | ✖ | ✔ |
| Place cards | ✔ | ✖ | ✖ |
| Shareable link | ✔ | ✖ | ✖ |
| Price | Free / £9.99 | Free | Free - £15 |
Start your free seating plan now
No signup required. Add up to 20 guests free. Get AI-optimised table arrangements in minutes, not hours.
Create My Seating Plan →Guide
Complete Wedding Seating Plan Guide
Tips
Wedding Table Planner Tips & Etiquette
Tips
Handling Tricky Seating Situations
Frequently Asked Questions
Is the SeatSorted seating plan template really free?
Yes. SeatSorted is completely free for weddings with up to 20 guests. You get full AI-powered seating suggestions, a printable chart, and a shareable link at no cost. For larger weddings, full access is a one-off payment of £9.99.
Can I print my seating plan from the template?
Yes. SeatSorted generates a print-ready A3 seating chart and individual place cards. You can print directly from your browser or download as a PDF to take to a print shop.
How is this different from a spreadsheet template?
A spreadsheet template is a static grid where you manually move names around. SeatSorted is dynamic: it understands relationships, dietary needs, and constraints, and uses AI to find the best arrangement automatically. It also generates visual charts, not just lists.
Can I import my guest list from a spreadsheet?
Yes. SeatSorted supports importing guest lists from spreadsheet format. You can also add guests manually one by one, whichever is faster for you.
What information do I need to get started?
At minimum, you need your guest names and table count. For the best AI results, also add: who should sit together, who should not, dietary requirements, and any mobility needs. The more context you give the AI, the better the arrangement.